Account codes allow you to keep track of income from different streams. For example, you might want to record your income from training separately from merchandise sales.
Set account codes in Admin > Billing > Account codes.
The codes do not need to match your bookkeeping software.
The following are system accounts which are presented in the Accounting summary report and do not have an account code. These can be mapped to your bookkeeping software on the Bookkeeping tab.
- FSB Adjustments
This account acts as a failsafe, and records opening balances and cash movements where no account code was selected.
- FSB Ledger
This account represents the unpaid balance you are owed by your customers.
- FSB Stripe receipts
This account represents the payments you have received from Stripe after their fees have been taken off, in other words the net to bank figure.
- FSB Stripe fees
This account represents the fees taken by Stripe for your card payments.
- Sales
This default account is used for any sales that do not have their own sales account selected.
Depending on how you want to manage your accounts you may have many sales accounts, or just a single sales account. You can set Flight School Booking to track sales in more categories than you use in your accounts package, then map several of them to a single account in your bookkeeping software.
Adding a new account
If you want to categorise your sales, or record payments outside Stripe, add a new account.
When adding an account, pick an account code that makes sense. They do not need to match your books, and do not need to be numeric. But if you're familiar with the account codes in your books you should pick the same codes.
If you are adding a sales account, the name appears in selection boxes when setting up Price groups, Shop products or when creating a custom invoice. Therefore pick a name that is meaningful to people who might be creating custom invoices or setting up these other areas of the billing system.
If you accept payment outside Stripe, you should add an "adjustment" account. For example, if you accept one or more of the following, you should create accounts in Flight School Booking to keep track of them.
- Cash
- Bank transfer
- POS Terminal (card machine)
When customers pay using one of these methods see Entering cash payments for details about how to record them.