When you have returned from a flight, you should record details of every flight separately. To do this, find the booking out record and click + Add flight details.
Entering flight details (video)
The "New Log Details" form appears. This form is pre-filled with information gathered from the booking out record and from previous flights to save time and is broken into sections.
- Type of entry. If the flight did not take place, select 'Aborted flight'. An aborted flight does not include airframe time, landings but can record some engine time.
- Date and Time. Set the date and time noted as the start of the flight.
- Departure. This is usually pre-filled as your home airfield. Commonly entered locations appear as radio-buttons for quick selection, but if the location is not listed, choose Other and type the name of the location. As you type the system should suggest locations to help but you can ignore them and type a new location.
- Arrival. As above, the arrival is usually pre-filled based on what was entered in the booking out form.
If the aircraft is fitted with an engine hour meter, the engine hours fields are displayed on the form. Otherwise, you should only set the time the flight ended. When no engine hour meter is fitted, the run time is taken as the same as the flight duration.
- Engine hours at start. Check the engine hours reading at the start of the flight matches the predicted value shown in the form. If it does not, this indicates an error in previous entry or a previous flight returned but the details were not entered into the log. The value is taken from the aircraft's hours meter.
- Engine hours after shut down. When the engine is stopped, record the value shown on the aircraft's hour meter. When you move off this field, the finish time of the flight should be calculated and filled in for you.
- Flight ended at. Set the time at which the flight was finished.
- Number of landings. Each flight will have at least one landing. If there was no landing, change the type of entry to 'Aborted flight'.
- Airframe duration. This is usually filled in for you based on the flight duration and the setting for 'default taxiing time'. However, if the network connection to the service is poor this may not happen and the time should be manually entered. In either case, check the duration for accuracy.
- Was this a training flight? If so, choose 'yes'. Doing so creates a blank training record for the instructor to complete. If your flight was not an instructional flight, choose 'no'.
Adding safety reports or notes in the aircraft log
Add notes if there was anything unusual to report about the flight. Do not record non-important detail because this can clutter the technical log, making it hard to pick out any potential issues.
For anything that affects safety of future flights, record these as a safety report. These are things like hard landings, unusual engine noises etc.
As a regular user, the process is now complete! If there is still time left in your booking, you can cancel the remaining time, making it available to others.
The flight or flights will now appear in the aircraft log pages. If it was a training flight, the instructor will log in to the system themselves and complete the training notes. You can view your training notes from the Training tab.
Saving a flight also creates an entry in your personal logbook. This can be edited if you wish. You might like to add your own notes about the flight. However, note that the notes field is updated if a linked training record is saved. If the flight was not part of a training exercise, you can use the notes as you wish.