If you've ever tried to keep on top of who's signed the latest version of your club's terms and conditions, who's read the new solo hire rules, or who's actually agreed to that training policy you sent round last spring — this one's for you.
The new Agreements feature in Flight School Booking gives you a clean way to publish documents and capture proper, audit-ready responses from the people who need to read them.
What you can do with it
Publish any document and target the right people. Write your terms in the editor, attach a PDF if you like, then pick who needs to respond — by role (all Students, all Renters, all Instructors), by name, or both. New members joining later are picked up automatically if they have a targeted role.
Don't disrupt existing members. Each agreement has an optional "applies to users created after" date. Use it to roll a new policy out to new joiners only, without nagging every long-standing member.
Capture a proper confirmation. You can require a 6-digit code, emailed to the person at the moment they click Agree. Combined with the timestamp and version number, that gives you a record you'd be happy to defend.
Keep full history. Every edit creates a new version. The Agreements tab on each person's profile shows the full timeline — which version they saw, when the code was sent, when they entered it, when they agreed.
No surprises at the booking screen. Anyone with outstanding agreements sees a banner at the top of every page, and can't make or take part in a booking until they've responded. Weekly reminders go out by email too, and there's a secure email link so even people without a booking system account can respond.
Record paper signatures. Instructors and office staff can record an agreement on someone's behalf, with a note about where the original is kept and an optional scan or photo as evidence.
Tie it to training. When an instructor saves a training note, they can have it automatically turned into a personalised agreement for the student, so the student formally confirms they're happy with the debrief.
Why it matters
Most clubs already have terms, training policies and hire conditions written down somewhere. The hard bit is proving that a specific person has actually read and agreed to the current version — particularly when policies evolve and members come and go.
Agreements gives you that proof, with no paper, no chasing, and a clear audit trail you can pull up on any member's profile in a couple of clicks.
Getting started
Head to the Agreements section in the admin menu to create your first one. Start with your general terms and conditions, target it at all members, set the "applies to" date to today if you don't want to disturb existing people, and publish.
Full setup details are in the Owners Manual.