Restrictions on booking out

Submitted by Mathew Waters on

Now the government are easing restrictions on flying, perhaps this is a good time to think about currency and safety before self-hire members return to flying your aircraft!

By default the system allows students and members to book out any aircraft, but you can configure restrictions under Admin > Booking out.


Before anyone can book out, they can be required to agree to certain statements. You specify these yourself under Admin, as an example, "I have checked the NOTAMs".

Check flights

The system can be set up to restrict pilots booking out based on your school's currency rules. When members have a check flight, the instructor can now tick a box in the training notes to tell the system the member is now current on this type and can book out solo.


The system will store copies of aircraft and member documents in a secure storage area. Along with these, it maintains an expiry date for each group of documents. If a document expires (such as a pilot's licence), this can be used to prevent them booking out, and similarly for aircraft documents. You can specify which documents are required for booking out, and any that are optional under Admin > Booking out > Documents.


If someone reports a safety issue as part of a flight, the system collects a headline at that point. It then follows up by email to collect the full details. Draft saftey reports are visible in a new "drafts" section, and can be edited and submitted by the originator. Draft reports that have not been submitted are removed a week later.


You (or anyone with the Engineer role) can now attach photos and other evidence to an aircraft service log as part of maintenance. You might use this to attach photos of the mag plug and oil filter (cut open) after an engine service.

The aircraft log can now be searched using text, which can be useful for finding all the entries related to "oil" for example. Tracking the oil consumption of an engine can be a good guide to its condition and could provide an early warning of a full or partial engine failure.