Personal logbook

Personal logbook

Each member can maintain their own electronic logbook. Every flight booked in is automatically added to member logbooks. Members can edit existing information and can add new entries if they wish. If members fly with different schools that do not operate the system they can still add entries to keep their electronic logbook up to date.

This feature is useful as it can provide a backup of the member's paper logbook, which could be useful in the event the logbook is lost.

To view your logbook, click Logbook in your account page.

When flying under instructor supervision, the instructor will complete training notes soon after the flight. This process will update the affected logbook entry, setting the Pilot Operating Capacity field and updating the notes with the exercises covered in training.

Time columns

Most of the logbook fields are self-explanatory as they match the format of existing paper logbooks. But there are two time based columns by default, used to record time as PIC and Dual.

Members are not limited to two columns though, they can create new ones as necessary. This is done when entering a new logbook record - see Adding a new entry. This feature allows unused columns to remain hidden to declutter the table while allowing members to add columns such as Co-Pilot or Instructor time to their logbook.

Exporting logbook information

The records shown can be exported in CSV format, simply click the button below the list marked Download CSV.

Adding a logbook entry

When you or your instructor adds flights to the system, your logbook is automatically updated with the details. Of course this doesn't happen if you fly with another club that doesn't run the same booking system. In this case, you can add a new logbook entry manually.

If you already have many hours recorded in your paper logbook that you would like added to the system, we recommend entering a summary line instead of every last entry to save time. Just add a logbook entry with the total number of hours on each type. This will be entered as one record into your logbook and may be useful when viewing your logbook summary showing the total number of hours flown and on which type of aircraft.


Mathew Waters Tue, 19/04/2016 - 16:59

Adding a new entry

Adding a new entry

First open the logbook screen by clicking Logbook in your account page. This page lists all the entries in your logbook.

To add a new logbook entry, click the + Add entry button. To edit an existing entry, click the entry shown under the Date column.

The form is organised into sections as follows.


  • Registration. Type the aircraft registration. As you type the app suggests registrations from your previous entries.
  • Type. Set the aircraft type. This is completed for you if your logbook already contains the same registration.


  • Place. Places you have entered many times before are available for quick selection. But if the location is not listed, choose Other and type the name.
  • Date and Time. Set the date and time of the start of the flight. Usually this is when the engine was started or "brakes off".


  • Place. As for departures, places you have already entered are shown for quick selection. If the destination is not listed, choose Other and type the name.
  • Time. Set the time the flight ended. Usually this is the time the engine was stopped or "brakes on".


  • Holder's operating capacity. Select your operating capacity for the flight. Usually this is PUT for a training flight, or P1 if you were pilot in command.
  • PIC name. If you were pilot in command this field is filled in for you as "SELF". Otherwise, type the name of the pilot in command.


  • Day. If your landings were carried out in the day choose Day and type the number of landings in the box that appears.
  • Night. If any landings were carried out in night conditions, choose Night and type the number of landings at night.


The times section is used to record flight time and is flexible in that you can record time as PIC, Dual or create a new time recorder. Instructors will normally record time under PIC and "Instructor". Using this method means unused columns are not displayed on the main logbook list, which helps to declutter the table. But it also allows greater flexibility because a new time recorder can easily be created. This can be used to create columns for pilot function time and condition time.

  • Which logbook columns are you entering time for? To record time under an existing column, select the column by placing a checkmark in the appropriate column name. If the column is not listed, choose Other and see later for instructions about how to define a new time recorder.
  • PIC / Dual Time. Each time recorder behaves the same way. It has a shortcut option to simply record the total flight time in that column. Since this is the typical case, you will usually choose Equal to the flight time. However, if you need to split the flight time, choose Other and type the duration for that time recorder under Time.
  • Create new time recorder(s). If you chose to create a new time recorder in your logbook, this field will appear. You can create more than one time recorder at once. Just type the name of the column, followed by the equal sign, followed by the time in hours:minutes. For example, to create a new column for recording instructor time, use the following as an example:
        Instructor = 0:55
    This records 55 minutes of instructor time.


You can edit anything in your logbook without affecting any previously entered flight details: the information is not used by the flight school and is yours to use as you wish.

Mathew Waters Tue, 19/04/2016 - 19:34