Training log

Training log

The system maintains a training log for all users in the system. The way you would use the training log differs depending on whether you are under instruction, or whether you are the instructor.

Viewing your own training notes

If your flight school or club uses the system to record training notes, you will find a read-only copy of them linked to your account.

To view your own training notes, click your Training tab.

Training records are listed with the most recent first. On a device with a wide screen all columns are usually displayed, but on smaller screen devices only the most important columns are shown. To view a specific training record, click the date and time shown under the Start time column.

If any rows are highlighted, these are incomplete entries. Your instructor should complete the record, setting the correct operating capacity, exercises completed and should add comments as necessary. Reminders are sent to instructors at the end of the day if there are any incomplete entries.

A summary section may be displayed. If it is, you can expand it to reveal details of hours spent under instruction on each type of aircraft and each operating capacity.

You can also export the training log in CSV format if you wish. To do this, click the Download CSV button shown at the bottom of the list.

Using the training notes system as an instructor

When recording training notes, these are either directly linked to a flight, or added manually as "ground school" notes. It is not possible to add flight notes without first entering flight details. Each flight can generate a training record, depending on the selections made when saving the flight. When a flight is saved, a blank - incomplete - training record is created automatically and linked to both instructor and student.

To complete the training notes for a flight, it is easiest to click Training in the main primary links area. This presents a list of all training notes and is only available to instructors. From this page you can filter by date, filter by member or filter to show incomplete entries only.

Therefore, to complete adding training notes relating to a flight, find the training entry by setting the filter to show incomplete entries. These are highlighted when initially created to make them easier to find. Depending on the number of subsequent flights you may find the training record is visible on the page without needing to set a filter.

Another useful method is to view your own Training tab, and set the filter to show records where you are the instructor. This will show any incomplete entries you need to fill in.

Simply click on the date and time shown under the Start time column to start editing a training record.

To add a "ground school" record, click the + Add ground school button from a student's account page.

Mathew Waters Tue, 19/04/2016 - 16:57

Adding a new entry

Adding a new entry

Note: Only instructors should add training records. Students can view their record in their Training tab.

You may have already arrived at this page via a reminder sent to you if there are incomplete training records. In this case the page will show just the entries that need attention. All the incomplete records are displayed, including those for other instructors to fill in. Be careful to find the correct record in the list, and click on the date and time shown in the Start time column.

You can also reach this screen by clicking Training in the main navigation area.

Either click on the date and time shown in the Start time column to fill in training information for a flight, or click + Add ground school. Adding a ground school training record is similar to adding a flight training record except you must complete the start and finish time and choose the student.

Clicking a record that has already been completed will display the summary page for the entry. The standard View, Edit and Delete tabs allow the record to be edited or deleted. It is possible to delete training notes, although this should be rarely - if ever - used. Usually the Edit tab will be used to correct a previous entry.

Clicking a record that is incomplete (a highlighted row) will take you directly to the Edit page.

Filling in the training record is quite self-explanatory. The flight details are displayed for reference and the following fields are displayed:

  • Student. The student will already be selected based on the information entered in the booking out form. If this is incorrect it indicates an earlier error that ought to be corrected. For ground school records, type the name of the student.
  • Operating capacity. Choose under which capacity the student was operating the flight. Usually this is PUT (Pilot under Training).
  • Instructor. The instructor will already be selected in most cases, but if you are entering notes on behalf of another instructor, select the instructor conducting the flight.
  • Exercises. This field is free text, but we suggest noting the exercise numbers covered in training in a consistent way.
  • Notes. This field is also free text and should be completed with details on how well the exercises were completed, any issues that were identified during the flight and some guidence on what to expect to cover in the next lesson. This last point will help both the student and another instructor reviewing the student's notes.


When the form is complete, click Save to save the record. The summary screen showing the training log entered is usually displayed after for review.

Note: When a training record linked to a flight is saved, the associated logbooks of both instructor and student are updated.

Mathew Waters Tue, 19/04/2016 - 19:36