Aircraft log

Aircraft log

The aircraft log records details about each flight. But as well as flights it also records other types of information. The following types of entry can be recorded in the aircraft technical log:

  • Flight. Records the flight's start and finish times and the engine hour meter readings.
  • Aborted flight. If the engine is started but the flight is aborted, record the engine hours.
  • Notes. Members can add notes to the aircraft log, for example to record when daily inspections were completed.
  • Airframe service. An engineer will record airframe service information, detailing the work carried out and when the next service is due.
  • Engine service. An engineer will record engine service information, detailing the work carried out and when the next service is due.
  • Annual inspection. When an annual inspecion of the aircraft is carried out, details of any faults found are detailed in the notes.


The technical log is visible in the following places:

  • Each aircraft's Log tab.
  • All flights tab (primary links).
  • Each member's My flights tab.


Viewing the log for an aircraft

To view the technical log for an aircraft, you can either find the aircraft in the public list via the Aircraft tab and click the Log tab, or you can click All flights and filter the list by aircraft. You can also filter the list by date and by the type of entry.

When the list is filtered by aircraft, an expandable section appears marked Next servicing due. This contains details of the last service and when the next service is due. If a service is overdue, the rows are highlighted to draw attention to them.

To find out when the last annual inspection was carried out, use the Filter section to select the aircraft, then choose 'Annual inspection' for the Type of entry. Click the Filter button to update the page with the new filter.

Viewing your own flights

To view flights you have made, click My account followed by My flights. The list shows flights and aborted flights linked to your username.

Exporting information

The records shown can be exported in CSV format, simply click the button below the list marked Download CSV.

Adding an entry to the aircraft log

Some options such as servicing and annual inspections are restricted to engineers and office staff. But as a member you can add notes to an aircraft log, which may be useful if you want to record when you carried out a daily inspection or found/fixed an issue relating to the aircraft.

To add a note, find the aircraft via the Aircraft tab in the main navigation tab set. Then click Log to display the log for that aircraft. The action buttons appear on this page. Click + Add a note to add a note.

To add flight details, first find the booking out record. This page contains a button marked + Add flight details.

Mathew Tue, 19/04/2016 - 14:03

Entering flights

Entering flights

When you have returned from a flight, you should record details of every flight separately. To do this, find the booking out record and click + Add flight details.

Entering flight details (video)


The "New Log Details" form appears. This form is pre-filled with information gathered from the booking out record and from previous flights to save time and is broken into sections.

Basic information

  • Type of entry. If the flight did not take place, select 'Aborted flight'. An aborted flight does not include airframe time, landings but can record some engine time.
  • Date and Time. Set the date and time noted as the start of the flight.
  • Departure. This is usually pre-filled as your home airfield. Commonly entered locations appear as radio-buttons for quick selection, but if the location is not listed, choose Other and type the name of the location. As you type the system should suggest locations to help but you can ignore them and type a new location.
  • Arrival. As above, the arrival is usually pre-filled based on what was entered in the booking out form.


If the aircraft is fitted with an engine hour meter, the engine hours fields are displayed on the form. Otherwise, you should only set the time the flight ended. When no engine hour meter is fitted, the run time is taken as the same as the flight duration.

  • Engine hours at start. Check the engine hours reading at the start of the flight matches the predicted value shown in the form. If it does not, this indicates an error in previous entry or a previous flight returned but the details were not entered into the log. The value is taken from the aircraft's hours meter.
  • Engine hours after shut down. When the engine is stopped, record the value shown on the aircraft's hour meter. When you move off this field, the finish time of the flight should be calculated and filled in for you.
  • Flight ended at. Set the time at which the flight was finished.


  • Number of landings. Each flight will have at least one landing. If there was no landing, change the type of entry to 'Aborted flight'.
  • Airframe duration. This is usually filled in for you based on the flight duration and the setting for 'default taxiing time'. However, if the network connection to the service is poor this may not happen and the time should be manually entered. In either case, check the duration for accuracy.


  • Was this a training flight? If so, choose 'yes'. Doing so creates a blank training record for the instructor to complete. If your flight was not an instructional flight, choose 'no'.

Add notes to the aircraft log

Add notes if there was anything unusual to report about the flight. Do not record non-important detail because this can clutter the technical log, making it hard to pick out any potential issues. Do record things like hard landings, unusual engine noises, and anything else that might affect safety of future flights.

Each time a flight is saved, the Booked out details page is displayed. This shows the original booking out record and a table listing all flights linked to it. The following screen appears showing whether the aircraft is still booked out or booked in ("P1 In").

Confirmation after booking in flight

As a member, the process is now complete! If there is still time left in your booking, you can cancel the remaining time, making it available to others.

The flight or flights will now appear in the aircraft log pages. If it was a training flight, the instructor will log in to the system themselves and complete the training notes. You can view your training notes from the My training log tab of My account.

Saving a flight also creates an entry in your personal logbook. This can be edited if you wish. You might like to add your own notes about the flight. However, note that the notes field is updated if a linked training record is saved. If the flight was not part of a training exercise, you can use the notes as you wish.

Mathew Tue, 19/04/2016 - 14:11

Entering notes

Entering notes

Add a note to the aircraft logSometimes you may wish to add a note to the aircraft log. To do this, find the aircraft listed on the Aircraft tab of the main navigation area and click the image or aircraft registration. You can also reach the aircraft log page by clicking the registration shown in an existing booking, flight or other pages in the system. When viewing an aircraft page, you will notice the tabs ViewAvailability, and Log shown under the page title. To add a note you must first be viewing the Log tab.

Click + Add a note.

The "Add Note" form appears. The time and date is set to the current time and should not normally need to be changed unless you want to record a note at a specific time in the past.

Add notes as necessary. Anything you write is visible to other members viewing the aircraft log.

Mathew Thu, 21/04/2016 - 12:58